NC PRODUCTIONS | VIDEO PRODUCTION COMPANY COMPARISON
https://ncproductions.ca/blogs/how-to-choose-video-production-company-vancouver
Updated October 21, 2026

Copy this worksheet for each shortlisted team. Give every company the same
brief. Mark an unanswered item "unconfirmed" rather than assuming it is included.
This is a planning worksheet, not a quote or contract.

1. OUR PROJECT
Audience:
Question the video must answer:
Primary next action:
Publishing destinations:
Filming locations and access windows:
Target launch date and why it matters:
Working budget range and currency:

2. ESSENTIAL DELIVERY LIST
Main film - purpose, approximate runtime, aspect ratio:
Extracts - number, distinct messages, aspect ratios:
Captions/transcript/language versions:
Optional work to price separately:

3. COMPANY AND FIT
Company / contact:
Complete relevant film 1 / what it demonstrates:
Complete relevant film 2 / what it demonstrates:
Experience in similar filming conditions:
Planning lead / on-site crew / editor:
How contributors will be prepared:

4. WRITTEN SCOPE
Planning: discovery, script/interview outline, shot list, schedule:
Production: coverage hours, crew, sound, locations, travel, aerial work:
Editing: each finished edit, runtime, format, captions, graphics:
Review: included rounds, consolidated feedback, factual approval:
Usage: distribution, music/participant permissions, any restrictions:
Files: final exports, raw footage/project files if requested:
Dates: filming, first cut, review windows, final delivery:
Costs: currency, subtotal, travel, tax, exclusions, payment milestones:
Changes: what changes scope and how approval/pricing will work:
Cancellation/rescheduling and other agreement questions:

5. NORMALIZE THE COMPARISON
What required work is missing or unclear?
What included work do we not need?
Confirmed total for the SAME essential delivery list:
Key assumptions that could change the cost or schedule:
Questions still open before booking:

6. FIRST-CALL QUESTIONS
- What is the simplest workable approach for this brief?
- Why does the proposed crew and coverage window suit the work?
- What could change the price or timeline most?
- What do we need to provide, arrange or approve, and when?
- What will the viewer understand or do after watching?

7. DECISION
Best fit and why:
Trade-offs we accept:
Conditions to confirm in the written proposal:
Decision-maker / next action / date:

Other planning resources:
https://ncproductions.ca/blogs/video-production-brief-template
https://ncproductions.ca/blogs/measure-business-video-roi